ICAF Presenter Accessibility Guidelines

Please use this guide to make your presentation as accessible as possible to fellow conference goers.

Audio and Speaking

• Always use the microphone when speaking.
• Speak clearly, at a regular volume.
• Make sure that your mouth is clearly visible, if maskless.
  • If masked considered wearing a clear N95 mask.
• Chair should repeat the questions or comments of audience members.
• Have audience members use microphone when asking questions.

Slides and Visuals

• Provide 3-4 accessibility copies of the paper you plan to present.
  • Use sans-serif font (Helvetica, Verdana, and Arial).
  • One copy should be printed in larger text, 14 or 16 font.
  • Print out at least 2 copies of your slides.
  • Use headings to organize paper.
  • Indicate where to return presentation materials.
• Slides should have minimal font size of 20.
  • Use sans-serif font (Helvetica, Verdana, and Arial).
  • Best color contrast is white font on a dark background, or black font on a light background.
  • Describe any images or visuals.
    • Example: comic panel of Storm creating rain and thunder
• Any videos should have captions.
• Do not show videos with burst of lights or flashing.

Space and Room

• Keep the aisles free of bags, coats, and other clutter for those using mobility devices.
• Make sure that Deaf and Hard of hearing people can see the speakers.
• If not using the overhead projector, turn off to limit distractions.
• Refrain from wearing heavily scented fragrances if possible.
• When appropriate, offer content warnings (ex: description of sexual assault, depiction of anti-Black violence).